The Event is organized by Healthcare Collaborative, LLC. (“Event Organizer”), which reserves the right, in its sole discretion, to limit or deny access to any entity or individual. To be eligible for participation, you must be 18 years or older.
Attendee Cancellation Policy
**APPLIES TO PHYSICAL EVENTS ONLY**
If, for any reason, circumstances change, and Attendee can no longer take part in The Event, Attendee registration may be canceled by providing written notice to The Event Executive Director or main point of contact. Our attendee cancellation policy is as follows:
Notice of cancellation may be submitted in writing (email is acceptable) up to 24 hours prior to The Event.
If notification of cancellation is not provided at least 24 hours prior to The Event, Attendee authorizes Event Organizer to invoice Attendee/Attendee Organization in the amount of $495 for regional Healthcare Executive Forums or $895 for the National Healthcare Executive Forum. As a “no show” or late cancellation, Attendee/Attendee Organization agrees to pay this amount in full, which covers the costs associated with customized materials, food and beverage, and facilities. All payments are non-refundable.
Please remember that canceling registration does not automatically cancel accommodation and travel arrangements. Attendee is responsible for canceling his/her/their own hotel and travel reservations.
After the cancellation cutoff date, any payments made are not refundable for any reason, including, but not limited to, failure to use event registration due to illness or due to any event beyond the reasonable control of Event Organizer, such as an act of God, natural disaster, travel-related complications or an act of terrorism.
Substitution and Badge Policy
Sharing of Attendee passes is not permitted at any time. Badges are issued to, can be picked up and used only by the Attendee named in the registration. Photo ID will be required for each Attendee when collecting a badge onsite. Badges must be worn at all times during The Event.
An event badge allows Attendee entry to the overall event, but cannot guarantee admission to every session, lounge, or meeting area. Admission is subject to venue capacity and additional requirements. For example, certain sessions may restrict vendor attendance.
At the Event
Healthcare Executive Forum Sessions & Functions
The Event may use badges to determine session (“Session”) attendance, manage Session capacity, and to enforce Session restrictions.
When a Session is sponsored, Attendee consents to sharing registration data with that sponsor for the purpose of communicating their services and special offers. Attendee will have the opportunity to opt-out of such communications directly with the Sponsor by notifying Event organizers in writing.
Use of Multimedia at The Event
In order to comply with global data privacy laws, Event Organizer imposes certain restrictions on the use of multimedia at its events (i.e., photography, video, audio, online streaming, and all future mediums). Please adhere to all posted and verbally communicated regulations.
Event Organizer provides tools and services that are designed to help attendees get the most value out of their experience. These tools and services are designed to help attendees build a personal agenda, find and connect with others (event attendees and Sponsors) before, during, and after The Event. To ensure a positive experience is had by all, Attendees are required to adhere to The Events Code of Conduct.
Attendee may receive access to Event Organizer and third party licensed content (\"Presentation Materials\"). Event Organizer is not liable for the information in any Presentation Materials. Attendee may use Presentation Materials solely for his/her/their own internal, non-commercial purposes. Unauthorized distribution (via sales, copying, posting on intranet/internet) is expressly forbidden.
Events Code of Conduct
The Events Code of Conduct (“Code”) outlines expectations for all Attendees at a Healthcare Executive Forum Event and for those who utilize Event Organizer’s Services. Event Organizer will enforce this Code and expect adherence from all participants to help promote a safe environment and a productive experience for everyone.
Attendee Agrees To:
- Maintain a respectful, considerate, and courteous attitude towards everyone Attendee engages with online, at The Event, and the venue
- Secure belongings and be mindful of surroundings and of fellow participants
- Notify Event Organizer in a prompt manner if there is a situation that looks concerning or could be dangerous
- Provide clear, valuable, and honest information
Peer Activities / Antitrust Compliance Policy Statement
As described in the Peer Activities Antitrust Guidelines, it is the obligation of all Attendees in any Healthcare Executive Forum peer activity to comply at all times with all applicable antitrust laws, and to refrain from engaging in anticompetitive conduct. This includes, but is not limited to, the following:
- Discussing or actively setting prices or production capacity
- Discussing or disclosing customer-specific information without authorization
- Discussing or actively dividing or allocating markets or customers
- Discussing or actively engaging in boycotts or refusals to deal
- Discussing or taking joint action against a customer, supplier, distributor, or competitor
Event Organizer assumes no responsibility for ensuring that discussions conducted during peer activities are appropriate and are not in violation of any antitrust laws. Attendees who have any questions in this regard must consult their own legal counsel.
Attendee Agrees to Refrain From:
- Any attempts to demean, discriminate, abuse, harass, or threaten those who Attendee engages with online, at The Event, or at the venue
- Spamming fellow Event Attendees
- Posting or sharing content (online, on social platforms, or via email) that is considered obscene or otherwise objectionable
- Using a Healthcare Executive Form Event for commercial or advertising purposes without official sponsorship. Event Organizer reserves the right to remove any individual or entity from The Event who is reported to be soliciting and who is not an official Sponsor of The Event.
- Posting copyrighted content or Presentation Materials without explicit permission from copyrighted content owner
Reporting Violations of this Policy
If Attendee has been (or noticed that someone else has been) impacted by a failure to adhere to this Code or have additional questions or concerns, please contact Event Organizer onsite or by emailing [email protected]
In the event of an emergency, please contact local authorities immediately.
Consequences of Violating this Policy
Unacceptable behavior will not be tolerated at Healthcare Executive Forum Events. Any individual or parties engaged in unacceptable behavior may result in suspension of usage of the Events Services and expulsion from The Event without warning or refund. This may also result in prohibition from registering or attending future events.
Healthcare Executive Forum Website
When building the agenda and setting up Attendee event experience, Event Organizer may evaluate content and feedback submitted by Attendee to provide Attendee with recommendations and ensure effective ongoing service and support.
Event Organizer creates aggregate reports on Attendee demographics, survey responses, discussions, and peer questions for attendees, sponsors, and partners. Attendees and certain Sponsors receive a post-conference aggregate demographics of those who attended The Event. Certain sponsors also receive a post-conference attendee list that includes all who attended The Event. This information includes: first name, last name, title, organization, email, address, and phone number. Attendee may opt-out of having personal information shared with sponsors. To opt-out, please email [email protected] with Opt Out in the subject line.
Attendee usage of these features is bound by The Events Code of Conduct.
For Sponsors: If during The Event, you attend a session or program hosted by a Sponsor other than Event Organizer, Attendee understands and agrees that any personal information he/she/they provide will go to a non-Healthcare Executive Forum company and Event Organizer assumes no responsibility for how that company uses Attendee information.